(i.e., you wouldn’t want to host a company gala at a chic wedding venue unless it precisely aligns with your vision and goals.) The first task item on your to-do list should be reaching out to prospective venues that fit the criteria of your event. For intimate celebrations and holiday functions, you may have a specific workgroup on one night and another on a different evening if your overall workforce consists of thousands of e mployees.Īn important part of event planning is making sure your audience size will fulfill all of your event goals. Determine how large of an audience you’d like to attract. Discuss the objectives and the overall “why” of the event. Set up a meeting with all of your event stakeholders and marketing team. Also, just because you’ve set your date and sent out one email, don’t think you can wait to plan everything else until you’re a month out.
You’ll end up paying premiums for vendors and venues. If it’s a conference or meeting you’re planning, make sure there aren’t other schedules for the same weekend in your area. Look at community calendars and school schedules to make sure there won’t be any interference with your company event. Keep in mind any holidays, vacations, closures, etc. You can’t plan an event without a date! If you can’t determine an exact time yet, get tentative holds from your vendors for 2-3 preferred dates and then confirm them immediately once you know you make your selection. This overall objective will help you lay the groundwork for you and your team throughout the planning stages. Why are you producing this event? Write down the overall objective and determine what you’d like to achieve from it. 9-12 months before the event Define Your Event Goal & Objective
#Party planner checklist free#
Feel free to reach out to us if you need help planning your event. To help avoid burnout and uncertainty during event planning, we’ve put together this Corporate Event Planning Checklist to help get you started planning your next big event.īefore you dive into it, know that this is just a template that will need to be modified based on the specific type of event you intend to plan. It might drive you and your team “I-am-going-to-pull-all-my-hair-out” crazy. Planning events for 25 people can be a big undertaking, and present particular challenges to small internal teams, let alone creating one for thousands of attendees. However, being able to create innovative, intriguing, and experiential events is getting tougher every day as technology evolves and as companies, such as Treadway Events, raise the bar. Events, whether B2B or B2C, provide a unique opportunity to connect the brand with its audience in ways unobtainable through traditional marketing.įor some corporations, hosting employee appreciation events such as milestone celebrations, IPO anniversaries, and holiday functions are what keeps employees engaged and willing to go above and beyond because the company appreciates them. A corporate event planning checklist is vital.
Corporate events are an integral part of fostering community in the corporate world.
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